CORDOVA BAY COMMUNITY CLUB (CBCC)
941 Sutcliffe Road
Victoria, BC, V8Y 1M9
www.cordovabaycommunity club.ca
Annual General Meeting June 25, 2016 @ 9:07am
1. Ron J moved that the agenda for the AGM be adopted; this was approved without abstentions or objections.
2. Ron J moved to accept the minutes from June 20, 2015 AGM ; this was approved without abstentions or objections.
3. President’s Report by Ron Jordan
The focus of the President’s work for the CBCC during 2015/2016 was split between maintaining the current operation, and moving forward on the redevelopment application.
A number of maintenance activities for the facility have recently been undertaken:
a. Planting of cedar trees along the property line as requested by neighbours
b. Installing an irrigation system for the cedar trees
c. Addressing a water leakage problem that required replacing a portion of the water line; the President submitted an application to the municipality of Saanich for reimbursement of the excessive water billing caused by the leak
Saanich Council has accepted the tax exempt status application of CBCC, this status has been granted for the years 2016, 2017, 2018, and 2019.
Fundraising initiatives are ongoing for the CBCC; these include bottle collection, Country Grocer receipt collection, and soliciting direct donations for which the National Sports Trust Fund will issue tax receipts (for minimum $100 donation).
David N moved to accept the President’s report; this was approved without abstentions or objections.
4. Treasurer’s Report by David Niven
Copies of the CBCC Financial Statement and the Treasurer’s report were distributed to attendees.
During 2015/2016 the Board has continued investing in the redevelopment program, funding this work from its operating budget. These expenditures can be described as soft costs as they consist primarily of services for the completion of plans and the preparation of documents to support the redevelopment submission the Saanich Council. One of the principal suppliers to CBCC for this initiative is architectural firm Praxis, whose principal passed away in 2015; however, the firm continues to operate and to support CBCC in its redevelopment plan.
The financial statements for the year ending March 31, 2016 were circulated; these are unaudited as this is not required under the current regulations.
Included in the circulated documents were:
• The CBCC balance sheet, including bank accounts and assets related to the new building; total assets amount to $176,186.
• The CBCC revenue/expenditure report for 2015/2016; the CBCC operations had a surplus of $35,581 for the period
• In the notes section of the report, the appraised value of the CBCC property is shown as $768,000 (appraisal value from the year 2002).
As required by CRA, CBCC has filed a corporate tax return. As CBCC is a not for profit organisation, no tax was owed for the 2015 tax year.
David N moved that the Financial Statements be accepted; this was approved without abstentions or objections.
5. Election of Officers
There are 9 positions on the CBCC Board and each year 3 positions come up for election.
The following positions were up for election at the 2016 AGM:
• Position 7, held by Rob Oldfield. Rob would like to run for another term.
Rob Oldfield was nominated and re-elected to position 7 of the CBCC board.
• Position 8, held by Keith Anton. Keith would like to run for another term.
Keith Anton was nominated and re-elected to position 8 of the CBCC board.
• Position 9, held by Ron Jordan. Ron would like to run for another term.
Ron Jordan was nominated and re-elected to position 9 of the CBCC board.
A meeting of the officers of the CBCC will be held following the AGM at which officers will decide of the specific roles of each in the running of the business of the CBCC.
It should be noted that board member Carole Ireland resigned from the CBCC board on June 24, 2016. The CBCC board will designate Damaris Brix as replacement at its next meeting. This appointment will be for the remaining duration of the mandate previously held by Carole Ireland.
6. Other Business
The president of Badminton Victoria gave a short talk about the BV organisation and its activities.
Rob Oldfield, head of the New Building Committee, gave an update of the redevelopment application status. Currently this application is awaiting a hearing at Saanich Council.
An application has been made for a grant under the Canada 150 program.
An application has been made to Accessibility Canada for the installation of wheelchair accessibility in the existing building.
A question was raised regarding booking and payment rules for coaches. This question was carried to the list of items to be addressed by the board at a future meeting.
7. Adjournment of AGM
David N moved to adjourn the meeting; this was approved without abstentions or objections.
The meeting was adjourned at 9:47.
Minutes prepared by Tom Glenn
Last Updated on June 9, 2017 by admin